Square How-Tos 9 min read
Time-Based Menus on Square: Cut Breakfast Off at 11
Stop taking breakfast orders at 11:04. How to schedule menus by time of day in Square, plus the prep-time trap that breaks most setups.
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Posts in Square How-Tos
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Square How-Tos 11 min read
Café Labour Cost Percentage: Benchmarks and Square Shifts Setup
The closest real benchmark, the definitional trap that makes most cafés think they're doing better than they are, and the Square reports that fix your schedule.
Square How-Tos 9 min read
Corporate Coffee Accounts: House Billing on Square Invoices
Offices want a monthly bill, not a card tap. Here's how to run corporate coffee accounts on Square Invoices without becoming an unpaid lender.
Square How-Tos 7 min read
How to Set Prep & Pickup Times on Square Online
The pickup time you quote is a promise. Here's how to set accurate prep times and order lead times on Square Online so orders arrive at a pace your café can actually hit.
Square How-Tos 10 min read
How to Update Your Café's Holiday Hours Everywhere
A channel-by-channel holiday hours checklist for Square cafés, including the one gap where Square Online can't express a short day.
Square How-Tos 8 min read
Does Square Work Offline? Card Payments During an Outage
Square can keep taking card payments when your internet drops — but offline mode moves the risk onto you. Here's how it works and how to use it safely.
Square How-Tos 7 min read
How to Set Up Tip Pooling on Square for a Café
A clear walkthrough of Square's tip pooling — the three split methods, who's eligible, what plan you need, and the legal basics to get right before you turn it on.
Square How-Tos 7 min read
How to Track Inventory on Square for a Coffee Shop
A practical, no-fluff guide to Square's built-in inventory tracking for a café — what it counts well, where it falls short, and how to set it up in an afternoon.
Square How-Tos 7 min read
How to Mark Items Sold Out (86) on Square Online
The exact steps to mark an item sold out on Square, from the POS and Dashboard, plus how to auto-restock it the next morning.
Square How-Tos 6 min read
How to Set Up a Happy Hour Discount on Square
How to run an automatic, time-scheduled happy hour on Square without staff keying in codes — the setup steps, plan differences, and how to protect your margin.
Square How-Tos 6 min read
Square Team Management: Staff Roles & Permissions
A café owner's guide to Square Team Management: individual staff logins, what the free tier limits, when the paid tier pays for itself, and the permissions that protect your register.
Square How-Tos 8 min read
How to Switch From Toast to Square: A Café Guide
The honest plan for moving a café from Toast to Square: the contract math nobody warns you about, what carries over via CSV, and what you rebuild by hand.
Square How-Tos 8 min read
Is Square PCI Compliant? Card Security for Cafés Explained
Square is PCI Level 1 compliant and covers the burden for card data it handles — but the moment a third party touches a card number, scope shifts back to you.
Square How-Tos 6 min read
Is a Square Kitchen Display System Worth It for a Café?
What a Square Kitchen Display System costs, what it requires, and the honest test for whether your café actually needs one yet.
Square How-Tos 7 min read
How to Let Customers Schedule Pickup Orders on Square
A practical, operator-grade walkthrough for letting guests book a pickup time on Square, plus the limits that keep your kitchen from drowning.
Square How-Tos 7 min read
How Fast Does Square Pay Out? Deposit Times for Cafés
A plain-English breakdown of Square's transfer schedule, the daily cutoff that decides which sales batch when, and how to get paid faster without overpaying.
Square How-Tos 8 min read
How to Read Your Square Sales Reports (Café Guide)
Square already collects everything you need to run a tighter café. Here are the five reports worth opening every week and what to do with each.
Square How-Tos 6 min read
How to Accept Pre-Orders and Catering on Square
Holiday boxes, next-day pickups, and catering trays all need scheduled ordering. Here's how to set up pre-orders and order scheduling on Square Online, step by step.
Square How-Tos 7 min read
How to Switch From Clover to Square Without Losing Data
Moving a café off Clover and onto Square, the honest way: what carries over via CSV, what you have to rebuild by hand, and how to cut over without a bad morning.
Square How-Tos 7 min read
Tap to Pay on iPhone for Cafés: Setup, Fees & Limits
Turn your iPhone into a card reader with Square — what it costs, which iPhones work, the contactless tap limit, and where a phone-only setup hits a wall.
Square How-Tos 7 min read
Clover vs Square for a Café: Which POS Is Better?
An operator-grade comparison of Clover and Square for a small café — what each really costs once you add hardware, software, and processing.
Square How-Tos 7 min read
How to Set Up a Coffee Subscription or Membership on Square
Recurring revenue for a café, explained: how to price and launch a coffee subscription or membership on Square without the math working against you.
Square How-Tos 7 min read
Toast vs Square for a Café: Which POS Should You Pick?
A fair, operator-grade comparison of Toast and Square for a small café — real monthly costs, processing rates, contracts, and how to decide.
Square How-Tos 8 min read
Square Fees for Restaurants Explained (2026 Breakdown)
A plain-English breakdown of every fee Square charges a restaurant — processing rates, software plans, and what it adds up to per month.
Square How-Tos 6 min read
Square for Restaurants vs Square POS: Which Do You Need?
Square sells two ways to run a food business. Here's the honest difference for a café or quick-service spot, and how to pick.